During 17/18 season we started the not insignificant process of moving TWRFC membership management & payments onto the RFU Game Management System (GMS). Whilst there were the few inevitable teething challenges, in 2017 – all 1299 family members completing their registration process and payment directly via GMS. This season 18/19 we are hoping that it will run even more smoothly and we will also be migrating the remaining membership categories (Senior Players, and Vice President) onto GMS.
Whilst GMS is certainly not perfect, it has the benefit to the club that our RFU records are automatically updated (something we are now obliged to do as part of our accreditation), and provides us with a central record of membership, and membership payments. This is very helpful to us as a club meeting our GDPR obligations.
There are still a large number of scenarios where members require administrator support to complete the process; for this reason we would encourage everybody to try and complete the process as early as possible to give us the maximum time to resolve issues. If you get stuck you can submit a request for help
Steps to purchase membership
1. Login to GMS |
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Go to GMS & log in. https://gms.rfu.com/gms//Account/Login?OrganisationId=749&OnComplete=MembershipOne of the following situations is likely to have occurred…
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2. Review & Update your record |
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We rely on you to help us maintain accurate records, your details are managed in accordance with ourclub privacy policy. From the Details tab – please review, and update your personal details as necessary, in particular we would ask that you ensure the email address within GMS is accurate. Coaches & Team Manager
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3. Add Family members |
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If you are purchasing membership just for yourself, you can jump to the next step… You can see all records related to you from the Relationships tab. Please also validate their details (as you did for yourself in the previous step). If your child doesn’t yet have a RFU ID, you can create one for them from the Relationships tab using the Add youth button. Whilst it’s not necessary, you can do likewise for your partner using the Add Adult button. If your child has an existing RFU ID which isn’t related to yours, you will need submit a request for help in order for one of the club administrators to associate the records. |
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4. Purchase membership |
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To purchase membership, select the Summary tab, and click Buy Membership. This will present you a list of family members. Select each family member and select the appropriate membership for them. You will only be charged for the first family membership you purchase. If you cannot see a family member, you can add them using the buttons at the top… do not complete the purchase until all family members are added to the order. If you can only see the option for youth player – when you were expecting adult membership. The most likely answer is that either your DOB is wrong, or missing. Click the details tab and enter your DOB, or if you prefer ’01/01/1900′. Coaches, Team Managers and Other Club Volunteers Coaches & Team Managers – Must also hold a valid DBS whilst coaching for TWRFC, if you have any questions please contact safeguarding@twrfc.com. To qualify, coaches must additionally have completed your Rugby Ready course (or be committed to complete Rugby Ready prior to the end of October 2018).
Finally click Checkout and pay |
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5. Cancel any other membership payments |
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Only for members transferring to GMS from GoCardless / Other payment methods… TWRFC will cancel any direct-debits you have via goCardless… but it’s always worth checking. If you were paying your membership by another means (standing order, cash under the bar, …) then don’t forget to cancel this… Halo Gym payments will continue to be made via GoCardless… (at least for now). |