COVID-19: TWRFC Youth & Ladies’ Section Guidelines

These club guidelines build upon the latest Government tiered restrictions and the the Stage E RFU Guidance which head-coaches should also familiarise themselves with This guidance permits a return to contact rugby using an adaptive form of the game (no scrums/mauls), see the link for details.

New guidelines come into force on Wednesday 2nd December following the end of the National Lockdown. Tunbridge Wells is in Tier-3. Organised team sport is a permitted exemption in all tiers, and Rugby Activities at Tunbridge Wells will commence from December 2nd (despite being in Tier-3). We will continue to monitor the (ever changing) regulations and update TWRFC guidelines with any pertinent changes.

Coaches are asked to be mindful that any age-grade activity is subject to both the COVID-19 guidelines, as well as Regulation 15.  Beyond the safeguarding implications, breach of either the RFU COVID-19 guidelines, or Reg. 15 invalidates the RFU insurance, and exposes the club to RFU disciplinary action and fines.

COVID Self Assessment

  • Prior to attending training and matches, all players, officials, volunteers and spectators should undergo a self-assessment for any Covid-19 symptoms. No-one should leave home to participate in any type of rugby activity if they, or someone they live with, has any of the following Covid-19 symptoms:
    • A high temperature
    • A new, continuous cough
    • A loss of, or change to, their sense of smell or taste
  • Should an individual exhibit any such symptoms, they should follow NHS and PHE guidance on self-isolation with immediate effect.

On arrival

  • All players need to register & wash their hands before arriving at training and as soon as they get home. Coaches are asked to have hand-sanitizer available during the session (the club had a supply for this purpose).
  • Coaches must maintain a register of participants, along with the group in which they participated, coaches should confirm that the individual completed the self-assessment prior to arrival. This is to enable subsequent track and trace if required. Coaches are encouraged to use Spond for this purpose (i.e. participants to pre-accept event, and coaches to subsequently update attendance register if required).

During Rugby Activity

  • Training is permitted in accordance with latest RFU Guidance (currently Stage E).
  • Session duration is no-longer restricted however the max duration of contact activities is 20 mins, inline with Stage E contact guide.
  • Any equipment such as tackle pads, shields, bags should be cleaned and sanitised after each individual players use; All other equipment including rugby balls must be cleaned and sanitised after a maximum of 15 minutes activity.
  • Use of tags and/or tag-belts is now permitted.
  • Coaches should not supply drinks for the players, they must bring their own.
  • Players and coaches should remain socially distanced during breaks.
  • The RFU have introduced a game format Ready4Rugby which may still be played, … More details

Pitch Allocation & Use of Club-house

  • The usual pitch-allocation process has now resumed for Sunday usage, with groups being allocated space/time reflecting latest guidelines. Use of St Marks at other times must be booked on the club calendar 
  • Parents/guardians who chose to remain must observe from a distance and maintain social distancing in line with latest Government guidance themselves.
  • Age grade players must not train at the same time as adult players and clear in / out strategies will be in force where one group ends and the other begins. This will be coordinated as part of pitch-booking.
  • Hand-sanitizer is available by the clubhouse door, and should be used on entry.

Coaches & First-aiders

  • Each group needs to have a qualified first aider with them who has gloves and a mask in addition to their normal first kit. The next part of this is hard to regulate and it will be up to the individual first aider to assess if essential treatment is required. As with good first aid practice an assessment should be made as you approach the incident and in current times before you get within 2 meters

If you do not feel you can meet all the above requirements no training session should take place.

TWRFC Resources

Other resources

Change History

June-18Add Kent County RFU Guidance on Age Grade Return to other resources (link)
Add RFU Return to play infographic (link)
Add RFU Guidance for coaches Phase B webinar (link)
Add RFU Regulations 15 and 21 (links)
June-27Added statement that youth/adult players cannot train at same time, inline with Kent RFU guidelines
July-2Add Kent County RFU Guidance on Age Grade Return (July) (link)
Add HMG guidance for outdoor providers (link)
Add HMG Guidance for providers of outdoor facilities on the phased return of sport and recreation in England (link)
Add RFU Guidance to clubs on return to play (link)
Aug-8Extensive edits to policy to reflect progression on RFU Roadmap to Stage C & updated links to reflect latest RFU guidance (as of Aug 8th) and removed outdated links.
AUG-9Updates to permitted equipment sharing guidance, following RFU webinar.
Added requirement for coaches to confirm individual has completed self-assessment prior to arrival.
Added webinar to links.
AUG-28Updates to reflect move from Stage C to Stage D, and start of season.
Sep-5Updates to make clear:
a) It is permitted to play round-robin of multiple teams provided that total time not exceed (confirmed by England Rugby Coaching on twitter)
b) It is permitted for a coach to coach multiple age-groups within a 24 hour period provided they maintain social distancing (reported as confirmed by RFU on Kids First Page)

Updates to links – Add Stage D webinar, and reference to England Rugby confirmation on twitter.
Sep-9Remove text concerning out of season
Reference new legislation concerning groups of 6+ announced yesterday.
Dec-1Update to reflect Government lockdown tiers & RFU Stage E guidance