Chairman’s Message – Volunteers Needed

As we approach the end of one, very challenging, season and prepare for the next one there are a number of volunteer posts that we would like to fill ahead of the season starting.

Some have opened up as current long standing volunteers are standing down, and we thank them for their support over the years, but many are driven by the clubs desire to be better, improve our proposition and appear even more professional.

In addition there some project specific roles to help support key projects the club is embarking on.

Have a look at the details below  – feel free to contact the leads noted against each role if you want have a chat about the role or how you could help.

Fixtures Secretary Senior Squads (Contact: Mike Rigby 07793 458 856)

Purpose: To take responsibility for organizing league, cup and friendly matches for all of the adult teams at the club and ensuring the fixtures provide the right standard of rugby, reflecting the needs of your club.

 Key aspects of the role:

1. Coordination of fixtures propose a fixture list for all teams, reflecting the ambitions of the club, confirming the list in writing by June of each season. Coordination of a group of volunteers to arrange manage fixtures, if applicable.

2. Ensure information is distributed to relevant parties Ensure that the relevant lists are supplied to the RFU, Referees Societies and other relevant agencies, confirming the fixtures with opponents at least two weeks before the game and that they are provided with kick-off times, directions to the ground and, if applicable, complimentary match tickets.

3. Dealing with any unexpected problems that arise Deal with match cancellations and finding new fixtures; handle any fixture queries throughout the season.

Is this role for you? If you are enthusiastic, patient, well organized and conscientious, with a familiarity with the club and its vision and strong communication skills, you could be the source of all knowledge about upcoming matches, keeping the season alive and on schedule.

Events Manager (Contact: Nick Van O’  07977 577 906)

Purpose: To ensure that all events, such as those to provide additional investment, motivate people to attend and/or reward volunteers, are successes in order to ensure the future well-being of the club.

This role is split across two areas:

Part 1 – Is the social side of the club – Helping co-ordinate our fundraisers and working with existing volunteers to bring a full calendar together

Part 2 – Is the commercial side – Working with local businesses who hire our pitches and club house to ensure they are well looked after and this valuable income stream grows

Key aspects of the role:

1. Lead the organisation of all events Plan, organize and lead a team to deliver major events, e.g. Summer Balls, Sportsmen’s Dinners, Tournaments, Beer Festivals, etc.

2. Work with other officers to set targets In consultation with other club officers, set targets for each event in terms of increased participation, funds raised, rewarding volunteers or simply having more fun.

3. Maintain a calendar Put in place a calendar of events to maintain momentum and awareness throughout the club.

Is this role for you?

If you are motivated, well-organised and well-connected, excellent at inspiring others with experience in event planning and understand and are aware of other competing activities, you could hold a position that is instrumental for keeping the club running.

Equipment Manager (Contact: Mike Rigby 07793 458 856)

Purpose: To ensure the club maintains a consistent identity across the club and ensure that appropriate kit and equipment is available for all teams. This helps set the tone for the club and our ability to function on the pitch.

Key aspects of the role:

1. Arrange and buy all equipment for the club subject to agreed budgets and need.

2. Keep an up-to-date list of all club kit and equipment.

3. Responsible for storing, arranging washing and repairing maintenance of all kit and equipment.

 Is this role for you?

If you are familiar with the culture of the club, enthusiastic and well-organised (and the owner of a washing machine!) you could hold a position that is truly essential to the club

Assistant Clubhouse manager (Contact: Nick Van O’ 07977 577 906)

Purpose: To help ensure the effective running of the Club House café. The Café is a key part of the club in-terms of offering quality service to members and visitors but also a key revenue stream.

Key aspects of the role:

1. Operate the café with optimum stock levels managing costs and wastage 

2. Work with staff and volunteers to ensure the café is effectively staffed

3. Ensure Café runs within required licencing and food safety standards

Is this the role for you?

If you are well organised, maybe have some hospitality industry experience, and want to help run one of the key parts of the club let Nick know.

Webmaster (Contact: Mike Rigby 07793 458 856)

Purpose:  To create and maintain a dynamic and easy to navigate website to showcase the club, ensuring that up-to-date information is presented attractively for visitors.

Key aspects of the role:

1. Lead on website creation and maintenance Create/update the website and design a navigation structure for players, opposition, coaches, volunteers, spectators, members, sponsors, media and other stakeholders, ensuring that there are regular updates to the news stories on the front page of the site (work with the Social Media Officer to share these articles) and the fixtures and results section.

2. Act as a point of contact for website content Liaise with the Communications and PR Manager and the club committee to publicise club events on the site and ensure the site complies with the code of conduct and reflects the values of the game.

3. Maintain the commercial side of the website Promoting sponsors, where applicable, and managing any e-business transactions that occur on the website.

Is this role for you?

 If you have good IT skills and a working knowledge of website creation and design, sound judgement and a strong attention to detail, you could hold a position where you will have the chance to be creative and put your web design and journalistic skills into practice for the betterment of the club.

Alternative Grass Pitch Project (Contact Steve Daly 07825 286 813)

In my most recent Chairman’s Update I mentioned the club was embarking on a strategic project to deliver improved facilities with the main deliverable being an alternative grass pitch (aka 3G). We are looking for a number of volunteers to help drive this key project. If any of the roles below are of interest please contact Steve.

Fundraising:

1. Organise and administer our fundraising efforts

2. Design, create and deliver a fundraising event

Design:

1. Help design branding/style for the project

2. Design marketing collateral

Organisation Design:

1. Help with designing target operating model required to support the club going forward

2. Support implementing the agreed operating model

Grants:

1. Support identifying opportunities for grants to support funding the project

2. Initial submissions and management of applications through the grant processes. 

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